Lease & Legal Administration - Explained

Effective lease and legal administration is central to the smooth running of any residential building. Clear, accurate administration ensures compliance with lease terms, reduces disputes, and protects the interests of leaseholders, freeholders, and management companies.

We provide structured, professional lease and legal administration services, giving clients confidence that all statutory and lease-based obligations are properly managed.

Understanding the Lease

The lease is the primary legal document governing how a building is managed. It sets out:

• Rights and responsibilities of leaseholders

• Service charge provisions

• Repair and maintenance obligations

• Insurance requirements

• Rules relating to alterations, subletting, and use

• Enforcement and dispute provisions

We manage buildings strictly in accordance with the lease while providing clear explanations to leaseholders in plain English.

Our Lease Administration Services

We support freeholders, RTM companies, and residents’ management companies with:

• Interpretation and application of lease terms

• Day-to-day lease compliance management

• Responding to leaseholder and solicitor enquiries

• Maintaining accurate lease and property records

• Supporting variations or deed-related matters (where required)

Our role is to ensure consistency, fairness, and compliance.

Legal & Statutory Administration

We manage a wide range of legal and statutory matters, including:

• Issuing statutory notices

• Managing Section 20 consultation processes

• Service charge demands and compliance

• Ground rent administration (where applicable)

• Supporting Right to Manage (RTM) processes

• Liaison with solicitors and professional advisers

We work closely with legal professionals where specialist advice is required, ensuring matters are handled efficiently and correctly.

Licence to Alter & Consent Management

Where leaseholders require consent for works or alterations, we manage the process, including:

• Reviewing applications and supporting documentation

• Ensuring compliance with lease requirements

• Liaising with surveyors and legal advisers where necessary

• Issuing licences to alter on behalf of the client

• Maintaining records of approved works

This helps protect the building while allowing leaseholders to carry out permitted improvements.

Breaches of Lease & Enforcement Support

Where lease breaches occur, we provide structured support, including:

• Identifying and recording breaches

• Issuing formal notices where appropriate

• Liaising with solicitors and enforcement specialists

• Supporting proportionate and compliant enforcement action

Our approach is fair, consistent, and focused on resolution wherever possible.

Sales, Purchases & Legal Enquiries

We regularly support leaseholder sales and purchases by:

• Responding to LPE1 and solicitor enquiries

• Providing management information packs

• Confirming service charge, insurance, and compliance details

• Ensuring information is accurate and up to date

Timely and accurate responses help avoid delays in transactions.

Compliance & Risk Management

Strong lease administration reduces legal risk. We ensure alignment with:

• Landlord and Tenant legislation

• Service charge regulations

• Fire safety and building safety obligations

• Data protection requirements

This protects all parties and supports long-term building stability.

Transparency & Communication

We believe clear communication is essential. Leaseholders can expect:

• Clear explanations of lease obligations

• Transparent processes and decision-making

• Consistent application of rules

• Access to accurate records and documentation

This helps reduce disputes and build trust.